Job Description

Documentation Control Specialist

Job #5213: Documentation Control Specialist

Location: Florham Park, NJ
The Spear Group, Inc. has an immediate opening for a Document Control Specialist for our client located in Florham Park, NJ. The position will be responsible for maintaining project document list and filing of project records (electronically and/or hard copy). You must have experience in document management systems. This position will be a Temp to Permanent opportunity.
Responsibilities include:
  • Establishing and maintaining an effective document control system, ensuring that all engineering design documentation is accurate, up to date and accurately distributed to relevant parties
  • Scanning, converting electronic files, and entering all project related documents into the docbase
  • Processing and managing incoming and outgoing supplier documents per distribution matrix
  • Examining all documentation for accuracy
  • Managing vendor review process (manual and electronic)
  • Establishing and maintaining project specific filing systems (electronic and hardcopy)
  • Implementing standard document numbering systems (electronic and hardcopy)
  • Establishing relational database structures and relationships
  • Establishing project specific records retention schedule

  • Must have knowledge of Electronic Document Management System Documentum
  • Excellent interpersonal skills and a professional telephone manner
  • Must be accurate, organized, and detailed
  • Must be able to maintain confidentiality
  • Must be able to complete work assignments with minimal supervision
  • Must have knowledge of Microsoft Office – Word, Excel, Microsoft Outlook

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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